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Notifications to the Microsoft Teams channels

Keep your team members informed about all significant updates.

The Advanced Microsoft Teams Confluence Connector allows for notifications to be sent to Microsoft Teams channels based on different settings levels: content, space, or global.

Content level

At the content level, Confluence users can configure notifications for specific Confluence pages, blog posts, or other content items. When a user enables content-level notifications for a particular page, they will receive updates in the associated Microsoft Teams channel whenever changes are made to that specific page. This provides a targeted and granular approach to staying informed about changes relevant to specific content items.

Where to find app settings on Content level?

  1. Go to the Confluence page you want to receive notifications from.

  2. Click on the Microsoft Teams icon at the top of the page

Or find Microsoft Teams app in the More Actions (3-dots) menu.

Space level

At the space level, users can set up notifications for an entire Confluence space (also known as a project). By enabling space-level notifications, users will receive updates in the linked Microsoft Teams channel whenever any changes occur within that space. This allows users to stay informed about updates related to all content within a specific project.

Where to find app settings on Space level?

  1. Go to the Space Settings of Confluence space you want to set up notifications for.

  2. Move to Integrations and click on Microsoft Teams.

Global level (for Confluence Administrators)

Confluence administrators have access to the global settings of Advanced Microsoft Teams Confluence Connector. Global settings typically allow administrators to manage and configure the integration's behaviour and default settings for all users and spaces across the entire Confluence instance.

Where to find app settings on Global level?

  1. On the global navigation menu click on Apps and select Manage Apps section.

  2. Find our app in the user-installed apps list or click on Microsoft Teams in the left-hand sidebar.

Notification configurations

To set up notifications sent to the Microsoft Teams channels you have to create a notification rule which allows users to configure specific conditions or triggers for receiving notifications in Microsoft Teams.

To set up notifications sent to the Microsoft Teams channels:

  1. Go to app settings on a level which meets your needs.

  2. Log in to Microsoft Teams to connect your accounts.

Log in to Microsoft Teams button is available only before you create your first notification rule. For the next rules to get information about Microsft Teams teams and channels you have to Log in straight from rule creation modal window (Where to notify section).

  1. Create notification rule with specified filters and Microsoft Teams channel (see the table below).

  2. Click on Save and receive a confirmation message to the Microsoft Teams channel.

Below you can find a short definition of each parameter you can specify:

Parameter

Definition

Events

the event or action that will trigger the notification; it allows you to select from a list of predefined events.

In Space(s)

Confluence space(s) for which the notification rule applies; notifications will only be triggered for events occurring within the selected space(s).

Avaible only for Global Level (for Confluence Administrators).

Not in Space(s)

excluding specific Confluence space(s) from the notification rule; events occurring in the excluded space(s) will not trigger notifications.

Avaible only for Global Level (for Confluence Administrators).

Author(s) of the content

selecting specific content authors.

Avaible for Global and Space levels.

User(s) that triggered this event

specifing particular users whose actions will trigger notifications.

Ignore updates from these users

excluding specific users from triggering notifications; events performed by users listed here will not trigger notifications.

Have all these labels

notifications will be triggered only for content that has all the selected labels.

Avaible for Global and Space levels.

Get notified about the page(s) which have one of the following parent(s)

receiving notifications for child pages that have specific parent pages

Avaible for Global and Space levels.

Get updates about these pages

particular pages for which you want to receive notifications when events occur

Avaible for Global and Space levels.

Ignore updates about these pages

excludinf specific pages from triggering notifications; events related to the pages listed here will not generate notifications.

Avaible for Global and Space levels.

Path filter

seting up notifications based on a specific path or URL structure.

Avaible only for Global Level (for Confluence Administrators).

Where to notify

this parameter defines the delivery channels where notifications will be sent. Here you can choose between 2 options:

  • 2-way integration which enable you to select Microsoft Teams channels straight from Confluence and to comment on Confluence content from notification cards;

Confluence Connector should be added to the selected team, otherwise, the notifications will not arrive.

  • 1-way integration doesn’t allow interaction with Confluence content from Microsoft Teams; to receive notifications you have to generate Incoming Webhook URL for a particular Microsoft Teams channel.

Learn more about the functionality differences here.

Name of the notification

a name for the notification rule for easy reference and identification.


Integration set up by Confluence admin

Personal notifications

Sharing Confluence content in Teams

How to add Confluence Connector to the Microsoft Teams channel?

How to create Incoming Webhooks?

Updated:

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